Facility Use Request
This is the online building use form for Heartland-Church Plymouth members. A member is defined as one who attends services regularly at Heartland Church - Plymouth. We do NOT rent the building for non-members.
Reservation Contact:
Trinity Robinson 574-216-6343
Administrative fee ($50) and the refundable Security Deposit ($100) must be paid in order to hold the date of the rental.
Additional fees are due two weeks prior to the event.
The sanctuary can be rented for weddings only.
Heartland Church offers a Media Tech only for Wedding Ceremonies in the sanctuary. There is an additional $150 charge for this. Outside DJ's/Event Planners are not authorized to use any Heartland Church Production Equipment. The Heartland Media Tech is NOT a DJ and is unavailable to assist at receptions.
Donations should be made by Cash or Check only. Checks can be made out to Heartland Church and all payments are handed to Trinity Robinson only.
You will be notified by email whether your building request is approved or denied. Do not assume approval until you hear back from Trinity Robinson. If approved, a link to the rental agreement will be sent via email. The rental agreement must be completed within 48 hours of receiving the approval email.
The facility request is not considered complete until the rental agreement is completed and the administrative fee and security deposit are submitted, totaling $150, upon approval."
FACILITY AND EQUIPMENT GUIDELINES:
Reservation Contact:
Trinity Robinson 574-216-6343
Administrative fee ($50) and the refundable Security Deposit ($100) must be paid in order to hold the date of the rental.
Additional fees are due two weeks prior to the event.
The sanctuary can be rented for weddings only.
Heartland Church offers a Media Tech only for Wedding Ceremonies in the sanctuary. There is an additional $150 charge for this. Outside DJ's/Event Planners are not authorized to use any Heartland Church Production Equipment. The Heartland Media Tech is NOT a DJ and is unavailable to assist at receptions.
Donations should be made by Cash or Check only. Checks can be made out to Heartland Church and all payments are handed to Trinity Robinson only.
You will be notified by email whether your building request is approved or denied. Do not assume approval until you hear back from Trinity Robinson. If approved, a link to the rental agreement will be sent via email. The rental agreement must be completed within 48 hours of receiving the approval email.
The facility request is not considered complete until the rental agreement is completed and the administrative fee and security deposit are submitted, totaling $150, upon approval."
FACILITY AND EQUIPMENT GUIDELINES:
- Church functions will have priority over non-church functions.
- All activities must be family friendly.
- The person completing this form is responsible for returning the church to the condition it was in prior to your use. This includes ensuring restrooms are picked up with trash put in waste cans and removed, all urinals/toilets are flushed, all other trash made from your event is removed, all equipment is returned to proper storage areas, and floors are swept/mopped as necessary. Please refrain from using church supplies except for trash bags.
- Supervise children at all times.
- Refrain from using building areas that are not requested for your event in this contract (i.e. other rooms, kids'rooms, freedom room, warming room, conference room, etc.) No Elementary Room use unless specific arrangements are made in advance.
- No smoking, vaping, alcohol, or drug use is permitted in the building or on the property.
- No helium balloons may be used.
- The person completing this form or your group must have its own insurance and is responsible for any injury that might occur. Heartland Church and its members are not responsible for accidents or injury.
- If any janitorial needs, damages and/or liabilities are incurred (equipment or otherwise) by participants or spectators, it will be paid for by the person(s) or group using the facility. Balance of security deposit will be returned within 7-10 days following your event as long as no damages and the church has been returned to the condition it was upon your arrival.
- Our church leadership reserves the right to refuse a request for our building’s use.